Legacy Text Examples - National Insurance Crime Bureau and National Vehicle Services and Locator (NAQ/NAR, NCI, NEI, NIQ/NIR)
National Insurance Crime Bureau and National Vehicle Services Legacy Specifications
This section describes message specifications and formats so that agencies may utilize the resources of the National Insurance Crime Bureau.
NICB and NCIC Stolen Vehicle Entries
NICB has a mirror image of NCIC's stolen vehicle file. Every stolen vehicle entered on NCIC will be passed to NICB by NCIC. NICB will enter this record on their file and will interrogate Impound (last 60 days entries), Export, Auction and International Index Files.
If a VIN match is made, the following message will be forwarded via Nlets ("AM" message) to the entering agency:
"THIS IS TO NOTIFY YOU THAT THE VEHICLE YOU ENTERED INTO NCIC, VIN/12345671234567890, IS IN THE NICB DATABASE. BELOW IS THE NICB RELATED VEHICLE RECORD. THIS MAY ASSIST YOU WITH ANY FOLLOW UP INVESTIGATION.
(followed by matching NICB record)
Queries to NICB Record Files
NICB provides automated access to twelve different files as listed below:
Impound file
Pre-Inspection File
Export File
Vehicle Claim File
Manufacturer's Shipping File
Rental File
Salvage File
Theft File
International Index File
Theft (recovery) File
Auction File
NCIC/CPIC Canceled File
These files may be accessed via two distinct types of inquiries.
- One will access only the Impound and Export files (NIQ).
- The other will access all ten files listed above (NAQ).
Access to these files is for investigative purposes only.
Users should not program their computers to automatically send inquiries to these files whenever an inquiry is sent to either the NCIC stolen vehicle file or state vehicle registration files.
If no information is found on any of the twelve NICB files the following message will be displayed: NO RECORD NICB.
Impound/Export File Inquiry (NIQ)
This transaction interrogates the NICB Impound and Export files only.
- Impound records will only be returned on an "NIQ" if the date of impound is less than 60 days from the date of the inquiry.
- The message key identifying a query on impound and export files is NIQ.
- The destination ORI of NICB is "NA".
The following elements are included in an Impound/Export File query (NIQ)
Entry
# Char.
Explanation
NIQ.
3
Message key identifies query on Impound & Export files followed by a period.
Sender ORI.
9
ORI of sender followed by a period.
NA.
2
Destination ORI of NICB followed by a period and optional control field.
TXT
3
Fixed filed prefix to beginning of message.
VIN/
4
Prefix for VIN.
VIN
Max. 20
VIN for vehicle (no period after last field in inquiry).
All Files Inquiry (NAQ)
This transaction interrogates all available NICB files with one exception.
- If only a partial VIN is available the user may submit the last 8 characters of the VIN.
- In order to identify the VIN as partial to NICB the user MUST preface the partial VIN by the word "PARTIAL".
For example a partial VIN with the year 1990 would look like this:VIN/PARTIAL24657490.
Note that there is no space or separator between the word "PARTIAL" and the eight character VIN.
- When a partial VIN search is requested only the Manufacturers Shipping File will be searched.
The following is the format for the "all NICB files" inquiry (NAQ).
Entry
# Char.
Explanation
NAQ.
3
Message key identifies query on Impound & Export files followed by a period.
Sender ORI.
9
ORI of sender followed by a period.
NA.
2
Destination ORI of NICB followed by a period and optional control field.
TXT
3
Fixed filed prefix to beginning of message.
VIN/
4
Prefix for VIN.
VIN
Max. 20
VIN for vehicle (no period for last data element); partial VIN may be on the last 8 characters. A partial VIN must be preceded by the word "PARTIAL". (E.G., VIN/PARTIAL24657490 Only the Manufacturer's Shipping File will be searched on a partial VIN inquiry.
Responses to NICB Record File Queries (NAR)
Since NICB will be interrogating ten different files, responses will vary based on the hits that were made.
OEM Shipping File Response
Below is a list of status conditions and their definitions:
CONDITION
DEFINITION
UNDEFINED
The situation about the vehicle or VIN plate is not clearly defined.
UNUSED
The VIN plate and its embossed or stamped number will not be installed or assigned to a vehicle.
STOLEN FROM LOT
The vehicle was stolen from a factory or dealer lot.
DESTROYED
The vehicle has been completely destroyed.
SCRAPPED
The vehicle is unusable.
INCORRECT
The VIN number found on the vehicle is incorrect. This number does not conform to the Federal Motor Vehicle Standard.
STAMPING ERROR
Hidden numbers found on the vehicle, i.e., engine, transmission and/or chassis numbers are not correct. This situation relates to domestic built vehicles which denote a VIN derivative stamped, embossed, or labeled on component parts.
STOLEN PLATE
Manufacturer advises that only the VIN plate was stolen.
FLOOD DAMAGED
The vehicle has had water damage and is not to be sold.
UNSCRAPPED
The vehicle previously reported as a scrapped vehicle has been repaired and is being sold.
FIRE DAMAGED
The vehicle is reported as having fire damage and is not to be sold.
REPLACEMENT
Replacement VIN plate - The vehicle's original VIN plate was damaged or is missing and a replacement plate was issued by the manufacturer.
Replacement Parts - The vehicle's component part has been replaced and the part has a new number.
DONATED VEHICLE
The vehicle was donated and removed from commerce.
TEST VEHICLE
The vehicle is used for testing purposes and is not to be sold.
DATE
The date in which the vehicle was shipped (mm/dd/yy or ccyymmdd).
DEALER NAME
The name of the dealership that the vehicle was shipped to.
DEALER CODE
The dealer code supplied by the dealer.
DEALER CITY, STATE
The city and state where the dealer is located.
PHONE
The phone number for the dealer.
If NICB has no information for a particular field, the field header will not appear on the response.
Salvage File Response
Entry
Explanation
VYR/
The last two digits of the model year of the vehicle.
VMA/
The vehicle make as encoded in NCIC supplied tables.
DATE OF SALVAGE/
Date of salvage (mm/dd/yy or ccyymmdd).
CAUSE OF CLAIM/LOSS/
Cause of claim or loss.
INSURANCE COMPANY/
Name of insurance company.
INSURANCE COMPANY ADDRESS/
City and state where insurance company is located.
INSURANCE COMPANY PHONE/
Phone number of insurance company.
CLAIM #/
Claim number of insurance company.
ACTUAL CASH VALUE/
Actual cash value prior to loss.
RECEIVED VALUE/
Dollar amount insured received for loss.
APPRAISED VALUE/
Appraised value at the time of loss.
If NICB has no information for a particular field, the field header will not appear on the response.
Impound File Response
Impound records will only be returned on an "NIQ" if the date of impound is less than 60 days from the date of the inquiry.
Entry
Explanation
ORI OF IMPOUNDING AGENCY/
The nine digit identifier for the place of recovery/impound.
CASE #/
Case number assigned by the law enforcement agency that holds the theft report.
DATE OF IMPOUND/
Date of recovery/impound (mm/dd/yy or ccyymmdd).
POUND/
Name of impounding lot.
VMA/
The vehicle make as encoded in NCIC supplied tables.
VMO/
The vehicle model of impounded vehicle.
VYR/
Last two or four digits of the model year of the vehicle.
VST/
The vehicle type as encoded in NICB tables.
LIC/
License number of impounded vehicle.
LIS/
The state in which the vehicle is licensed.
LIY/
The license year.
LIT/
The type of license issued.
MISC/
Miscellaneous information
POUND INV #/
Invoice number assigned by the impounding agency.
POUND PHONE/
The phone number of the impounding lot.
NY DERELICT/
Indicates whether or not the vehicle was impounded under the New York Derelict program.
Export File Response
Entry
Explanation
VYR/
Last two or four digits of the model year of the vehicle.
VMA/
The vehicle make as encoded in NCIC supplied tables.
DATE OF EXPORT/
Date of export (mm/dd/yy or ccyymmdd).
DESTINATION/
Destination of export.
If NICB has no information for a particular field, the field header will not appear on the response.
Vehicle Claims Responses
Entry
Explanation
MEMBER COMPANY/
The name of the company that reported the claim.
CLAIM NUMBER/
The number assigned by the insurance company
INS PHONE/
The telephone number of the filing insurance company office
IMPACT POINT/
The initial impact point of the vehicle according to the filed claim
MILEAGE/
The mileage at the time of the accident.
If NICB has no information for a particular field, the field header will not appear on the response.
Rental Fleet File Response
Below is an explanation of the entries in the rental file response sample.
Entry
Explanation
RENTAL COMP/
The name of the rental company.
RENTAL REFERENCE #/
The rental company's file #.
ACTIVITY DATE/
The date last action was taken on vehicle (mm/dd/yy or ccyymmdd).
ACTIVITY REASON/
The reason the vehicle is on file.
NAME/
The name of the customer that rented the vehicle.
ADDR/
The address of the customer.
VYR/
Vehicle year (2 or 4 characters).
VMA/
The vehicle make as encoded in NCIC supplied tables.
VST/
The vehicle style.
ODOMETER/
The odometer reading at time of activity.
If NICB has no information for a particular field, the field header will not appear on the response.
NCIC Purge/Inactive Response
The table below describes the entries in the Theft/Theft Recovery file sample.
Entry
Explanation
CONDITION OF RECOVERY/
Condition of vehicle at time of recovery
RECOVERING ORI/
The 9 digit identifier of the recovering agency
REPORTING ORI/
The 9 digit identifier of the reporting agency
Formats to Add, Cancel, and Modify NICB Impound Files
Add a Record to the NICB Impound File
This transaction adds a record to the NICB impound file. The asterisked data fields are optional for entry. Below is the format for the impound entry transaction.
Entry
# Char.
Explanation
NEI.
3
Message key identifies NICB entry of Impound record followed by a period.
Sender ORI.
9
ORI of sender followed by a period
NA.
2
Destination ORI of NICB followed by a period and optional control field.
TXT
3
Fixed filed prefix to beginning of message
VIN/
4
Prefix for VIN
VIN
Max. 20
VIN for vehicle (no period after last field in inquiry)
ORI/
4
Prefix for impound agency ORI
ORI.
9
ORI of impounding agency followed by a period
OCA/
4
Prefix for Case #
Case #.
20
Case #(no special characters) followed by a period
DOI/
4
Prefix for Date of Impound
Date of Impound
6-8
Date vehicle was impounded followed by a period. mmddyy or ccyymmdd.
PND/
4
Prefix for Name of Pound holding vehicle
Pound Name
24
Name of Pound holding vehicle followed by a period
VMA/
4
Prefix for Vehicle Make
* Veh. Make
2-4
Vehicle Make followed by a period
VMO/
4
Prefix for Vehicle Model
* Veh. Model
3
Vehicle Model followed by a period
VYR/
4
Prefix for Vehicle Year
* Veh. Year
2-4
Vehicle Year followed by a period
VST/
4
Prefix for Vehicle Style
* Veh. Style
2
Vehicle style followed by a period
LIC/
4
Prefix for License # followed by a period
* License #
1-10
License # followed by a period
LIS/
4
Prefix for License State followed by a period
* License State
2
License State followed by a period
LIY/
4
Prefix for License Year
* License Year
2
License Year followed by a period
LIT/
4
Prefix for License Type
* License Type
2
License Type followed by a period
MSC/
4
Prefix for Miscellaneous Field
* Misc. Field
42
Free format field followed by a period
INV/
4
Prefix for Pound's Inventory #
* Inventory #
12
Pound's Inventory # followed by a period
PHO/
4
Prefix for Phone # of Pound
* Phone #
10
Phone # of Pound followed by a period
DER/
4
Prefix for New York Derelict Vehicle
* Y
1
Fixed field of "Y" if a New York Derelict (Note: last field must not be followed by a period)
When the impound record is successfully entered you will receive an acknowledgment message from NICB.
If an error is made NICB will return an error message and the complete text of the entry.
If there is a duplicate record on file you will receive a message from NICB.
Modify an NICB Impound Record
The format for the Modify Impound Record transaction is provided in the table below.
- Those data fields that have a double asterisk(**) may be added, deleted or modified.
- Those fields with a single asterisk(*) may not be deleted since they are required fields.
- The "FIL" and "ORI" fields are required and may not be updated in any way.
Entry
# Char.
Explanation
NUI.
3
Message key identifies NICB update of Impound record followed by a period.
Sender ORI.
9
ORI of sender followed by a period.
NA.
2
Destination ORI of NICB followed by a period and optional control field.
TXT
3
Fixed filed prefix to beginning of message.
FIL/
4
Prefix for unique NICB impound record number.
File #
11
Unique NICB impound record number followed by period.
ORI/
4
Prefix for impound agency ORI.
ORI.
9
ORI of impounding agency followed by a period.
OCA/
4
Prefix for Case #.
* Case #.
20
Case #(no special characters) followed by a period.
DOI/
4
Prefix for Date of Impound.
* Date of Impound
6-8
Date vehicle was impounded followed by a period. mmddyy or ccyymmdd.
PND/
4
Prefix for Name of Pound holding vehicle.
* Pound Name
24
Name of Pound holding vehicle followed by a period.
VMA/
4
Prefix for Vehicle Make.
** Veh. Make
2-4
Vehicle Make followed by a period.
VMO/
4
Prefix for Vehicle Model.
** Veh. Model
3
Vehicle Model followed by a period.
VYR/
4
Prefix for Vehicle Year.
** Veh. Year
2-4
Vehicle Year followed by a period.
VST/
4
Prefix for Vehicle Style.
** Veh. Style
2
Vehicle style followed by a period.
LIC/
4
Prefix for License # followed by a period.
** License #
1-10
License # followed by a period.
LIS/
4
Prefix for License State followed by a period.
** License State
2
License State followed by a period.
LIY/
4
Prefix for License Year.
** License Year
2
License Year followed by a period.
LIT/
4
Prefix for License Type.
** License Type
2
License Type followed by a period.
MSC/
4
Prefix for Miscellaneous Field.
** Misc. Field
42
Free format field followed by a period.
INV/
4
Prefix for Pound's Inventory #.
** Inventory #
12
Pound's Inventory # followed by a period.
PHO/
4
Prefix for Phone # of Pound.
** Phone #
10
Phone # of Pound followed by a period.
DER/
4
Prefix for New York Derelict Vehicle.
** Y
1
Fixed field of "Y" if a New York Derelict (Note: last field must not be followed by a period).
When the impound record is successfully modified you will receive an acknowledgment message from NICB.
Cancel an NICB Impound Record
NICB maintains NCIC canceled records online dating back to 1972. Both NCIC and CPIC have authorized the release of canceled records by NICB. A cancel should only be conducted if the record was entered in error. Do not cancel a record if the owner has claimed the vehicle.
Below is the format for the cancel impound transaction.
Entry
# Char.
Explanation
NCI.
3
Message key identifies cancel of Impound record followed by a period.
Sender ORI.
9
ORI of sender followed by a period.
NA.
3
Destination ORI of NICB followed by a period and optional control field.
TXT
3
Fixed filed prefix to beginning of message.
VIN/
4
Prefix for VIN.
VIN
Max. 20
VIN for vehicle (no period after last field in inquiry).
FIL/
4
Prefix for NICB file (record) number.
File Number
11
NICB file number assigned to each impound record.
When the impound record has been successfully canceled you will receive a message from NICB.
National Insurance Crime Bureau and National Vehicle Services Legacy Examples
Example 1: A query for Impound/Export Information.
NIQ.AZNLETS20.NA.TXT
VIN/AAAAA1111AA111111
Example 2: A query of All Files.
NAQ.AZNLETS20.NA.TXT
VIN/AAAAA111111111111
Example 3: An Entry to Impound File.
NEI.AZNLETS20.NA.TXT
VIN/1A1AA111AAA111111.ORI/AZ0000000.OCA/A11111111.DOI/20120101.
PND/TOWING COMPANY.VMA/CHEV.VMO/CAV.VYR/2000.VST/4D.LIC/111AAA.
LIS/AZ.LIT/PC.MSC/AUTOMOTIVE CENTER, CONTACT JOHN.PHO/6025551234
Example 4: A Response from NICB on an Impound File being added.
NEA.ILNATBC00
10:00 01/01/2010 61239
10:00 01/01/2010 01239 AZNLETS20
TXT
IMPOUND RECORD ADDED VIN/1A1AA111111111111.FIL/A1111111111
Example 5: A Modification to Impound File.
NUI.AZNLETS20.NA.TXT
FIL/A1111111111.ORI/AZ0000000.DOI/20110101
Example 6: A Response from NICB on a successful modification to an Impound File.
NUA.ILNATBC00
15:00 01/01/2010 81232
15:00 01/01/2010 11239 AZNLETS20
TXT
IMPOUND RECORD UPDATED
FIL/A1111111111
Example 7: A Cancellation of Impound File.
NCI.AZNLETS20.NA.TXT
VIN/1AAAA11A1AA111111.FIL/A1111111111
Example 8: A Response from NICB on a successful cancellation of an Impound File.
NCA.ILNATBC00
15:00 01/01/2010 51231
15:00 01/01/2010 81235 AZNLETS20
TXT
IMPOUND RECORD CANCELLED VIN/AAAAA11A11A111111.FIL/A1111111111
Example 9: A response to Impound/Export query.
NIR.ILNATBC00
15:00 01/01/2010 21231
15:00 01/01/2010 01232 AZNLETS20
TXT
** NOTICE **
THE NICB PROVIDES THE INFORMATION CONTAINED HEREIN SOLELY
AS AN INVESTIGATORY AID. SINCE THESE RECORDS ARE NOT
VALIDATED, THE NICB DOES NOT GUARANTEE OR WARRANT THEIR
LEGITIMACY. PLEASE USE SECONDARY VERIFICATION BEFORE YOU
TAKE ANY ENFORCEMENT ACTION.
NICB RESPONSE FOR VIN/19AAA1A11AA111111 MSG 01 OF 01
*IMPOUND*
NICB FILE#/ A1111111111
ORI OF IMPOUNDING AGENCY/ AZ0000000 CASE #/111111
DATE OF IMPOUND/ 01/01/11 POUND/ STATE RECOVERY
VMA/ HOND VMO/ CIV VYR/ 10 VST/ 4D
MISC/ CONTACT SMITH
POUND PHONE #/ 6025551234
Example 10: A response from All Files.
NAR.ILNATBC00
10:00 01/01/2010 21235
10:00 01/01/2010 81238 AZNLETS20
TXT
** NOTICE **
THE NICB PROVIDES THE INFORMATION CONTAINED HEREIN SOLELY
AS AN INVESTIGATORY AID. SINCE THESE RECORDS ARE NOT
VALIDATED, THE NICB DOES NOT GUARANTEE OR WARRANT THEIR
LEGITIMACY. PLEASE USE SECONDARY VERIFICATION BEFORE YOU
TAKE ANY ENFORCEMENT ACTION.
NICB RESPONSE FOR VIN/AAAAA1111AA111111
MSG 02 OF 02
CLAIM #/ 1111A111111111111111
ACTUAL CASH VALUE/ 008000
RECEIVED VALUE/ 000000 APPRAISED VALUE/ 000000
*SALVAGE*
NICB FILE#/ A1111111111
VYR/ 99 VMA/ HOND DATE OF SALVAGE/ 05/16/10
CAUSE OF CLAIM (LOSS)/ THEFT/STRIPPED
INSURANCE COMPANY/ INSURANCE COMPANY
INSURANCE COMPANY LOCATION/ PHOENIX,AZ
CLAIM #/ 1111A11111111111111 ACTUAL CASH VALUE/ 009000
RECEIVED VALUE/ 000900 APPRAISED VALUE/ 000000
* NCIC INACTIVE VEHICLE *NICB FILE#/ A1111111111
**** NEW NICB FILE INQUIRY FOR ANY QUESTIONS PLEASE CONTACT NICB ****
602-555-1234
VYR/99 VMA/HOND VMO/PRE VST/2D VCO/SIL
NCIC#/ A111111111 NCIC MESSAGE KEY/ LV
DATE OF THEFT/ 05/16/10 ORI/ AZ0000000 OCA/ 01-1234
DATE OF RECOVERY/ 05/20/10 PLACE OF RECOVERY/ AZ0000000
RECOVERING AGENCY CASE#/ 01-1234
Example 11: Microdot NVS Query.
NAQ.AZNLETS20.NA.TXT
VIN/AAVZZZ6SZHU027272
Example 12: Microdot NVS Response.
NAR.VANVS005V
07:55 12/07/2017 00387
07:55 12/07/2017 00010 AZNLETS20
TXT
RESPONSE FOR VIN/ AAVZZZ6SZHU027272
Micro Dot Response:
VIN: AAVZZZ6SZHU027272
Microdot Number: ZARDV00441281
Engine Number: CLP275260
Vehicle Year: 2017
Vehicle Make: VOLKSWAGEN
Vehicle Model: POLO VIVO SEDAN 1.4 T/LINE 63K
Vehicle Color: Pure White
If additional assistance is required, Recoveri may be contacted via email for additional assistance at: philip@recoveri.net or rphillips@recoveri.ca
This response may contain Lien Holder, Mexican OCRA, and EBay auction data. This is in addition to a second response you will receive via Nlets that
will contain Impound, Import/Export, Insurance Theft File, NCIC/CPIC Vehicle Purge Data, Manufacturer's Shipping File, Salvage File, International
Index, Auction File, Pre-Inspection File, Vehicle Physical Damage Claim File, and Rental File data.
This information is being provided by National Vehicle Service, NFPC.
If you require additional information or assistance, please contact a Law Enforcement Assistant at 866-687-1102.
PLEASE NOTE: The attached information is being provided as a lead only and should be verified before any action is taken by your Agency.
Example 13: Stolan Part NVS Response.
NAR.NVNVS005V
10:00 01/01/2010 21235
10:00 01/01/2010 81238 AZNLETS20
TXT
RESPONSE FOR VIN/ USAC1234
RETAINAGROUP Marked Part
VIN: 1C4BJWDGXHL741234
Code: USAC1234
Part: CATALYTIC
Status: REGISTRATION
Status Date: 2021-03-17
To view all information available for this record, please visit http://www.isrcodecheck.com/
This response may contain Lien Holder, NHTSA Recall, and EBay auction data.
This is in addition to a second response you will receive via Nlets that
will contain Impound, Import/Export, Insurance Theft File, NCIC/CPIC Vehicle
Purge Data, Manufacturer's Shipping File, Salvage File, International Index,
Auction File, Pre-Inspection File, Vehicle Physical Damage Claim File, and Rental File data.
This information is being provided by National Vehicle Service, NFPC.
If you require additional information or assistance, please contact
a Law Enforcement Assistant at 866-687-1102.
PLEASE NOTE: The attached information is being provided as a lead only
and should be verified before any action is taken by your Agency.
Example 14: SVQ transaction.
SVQ.AZNLETS20.LT.*SVQTEST001.TXT
VIN/3FA6P0H9XER153622
Example 15: SVR transaction.
SVR.AZLOC0000
08:25 11/08/2021 01578
08:25 11/08/2021 00003 AZNLETS47
*SVQTEST001
TXT
STOLEN VEHICLE RECORD
VEHICLE
VIN: 3FA6P0H9XER153622
Make: FORD
Model: FUSION
Year: 2014
Date of Theft: 2018-10-16