General Information - National Insurance Crime Bureau and National Vehicle Services and Locator (NAQ/NAR, NCI, NEI, NIQ/NIR)
National Insurance Crime Bureau and National Vehicle Services
This section describes how agencies may utilize resources for Insurance Crime. The Query and Response message formats (NIQ/NIR and NAQ/NAR) are included following a description of the NICB and NVS services.
Background of NICB
The National Insurance Crime Bureau (NICB) is a not-for-profit organization that assists law enforcement in the prevention, detection, and prosecution of insurance fraud and insurance crimes.
NICB is headquartered in Chicago, IL, and maintains regional offices throughout the United States. NICB can be reached directly via Nlets. NICB resources include a staff of strategically located special agents available to assist law enforcement in matters related to theft, fraud, and arson.
- Each special agent is always on call to provide assistance to law enforcement in the identification of vehicles under investigation.
- Special agents are highly qualified investigators and experts in identifying vehicles on which identifying numbers have been removed, changed, altered, or obliterated.
- Special agents may provide training programs for law enforcement officers charged with the responsibility of theft, fraud, and arson investigations.
NICB publishes materials for assisting law enforcement in the investigation of the financial crimes of theft, fraud, and arson.
VINASSIST is an application that assists VIN users in detecting and correcting VIN errors. Once a VIN has been corrected with VINASSIST, checking NICB's assembly and shipping records can verify it for accuracy. VINASSIST is available by acquiring law enforcement access to ClaimSearch. To inquire about access to ClaimSearch, contact NICB Technical Support at 800-447-6282, ext. 7003 or techsupport@nicb.org.
NCIB manuals include the following (visit www.nicb.org for all available materials):
Manual
Description
Passenger Vehicle Identification Manual
Furnishes identification techniques for motor vehicles, engines, and transmissions, in addition to a summary of vehicle and marine laws and regulations.
Commercial Vehicle Identification Manual
Covers truck tractors, light-duty trucks, diesel engines, commercial trailer, recreational vehicles, farm, construction, and off-road equipment.
VIN Location Pocket Guide
A quick reference to be carried by field personnel.
NICB Annual Report
Monitors trends in vehicle theft and fraud.
Each publication is available free of charge to law enforcement agencies. For more information direct requests via Nlets to your local NICB region Office or contact:
Dan Abbott
National Insurance Crime Bureau
Phone: (708) 237-4410
Fax: (708) 430-2446
Email: dabbott@nicb.org
ORI: ILNICB000
NICB maintains a rapidly expanding national and international index of records related to vehicles including manufacturer's shipping and assembly, vehicles imported and exported, thefts, impounds, salvage, auction, pre-inspection, vehicle claim, rental theft, theft (recovery), NCIC/CPIC cancels, lien and key code transactions, and international theft and salvage.
To track a motor vehicle's complete life cycle from birth to death, the database is designed to include vehicle liability, physical damage, and related homeowner claims. NICB files include data on passenger vehicles, multipurpose vehicles, trucks, trailers, motorcycles, snowmobiles, construction and farm equipment, boats, and uniquely identifiable parts.
National Vehicle Service (NVS) Nlets Message Response
NVS' Nlets message service responds to both NAQ and RQ inquiries from the Nlets Community. This documentation describes the types of responses that may be provided and some example messages. NVS is an Illinois not-for-profit 501 (c) (4) tax exempt corporation that is the only worldwide organization providing unique vehicle related theft/fraud and vehicle related data and technological assistance free to the law enforcement community and for a reasonable fee to vehicle finance, insurance and rental car companies.
NVS aspires to be widely recognized as the world leader in providing unique vehicle theft and fraud solutions to the law enforcement community, vehicle finance, insurance and rental car industries and other vehicle related organizations.
NVS also offers vehicle impound, lien, online auction (eBay), OCRA (Mexican Stolen), private LPR, junk and salvage data at no cost to law enforcement.
NVS Main contact is Kevin Spiller, COO, kevinsspiller@yahoo.com 708-642-2300
NVS contact information:
Email: n.v.s@att.net
Phone: 708-429-0123
Website: www.nvsliens.org
QUERIES
RQ
RQ inquiries are typically performed with a license plate but may also include a VIN instead of, or in addition to, the license plate. NVS will only respond to RQ inquires that provide a VIN. The only data NVS currently reports for RQ inquires with a VIN is vehicle recall information.
NAQ
NAQ inquiries are typically performed with a VIN but may also be searched by a vehicle part number or microdot code.
Response Type
Search by VIN
Search by Part #
Search by Microdot
eBay Auction
Yes
No
No
Lien
Yes
No
No
Crash
Yes
No
No
Recall
Yes
No
No
Microdot
Yes
No
Yes
Part
No
Yes
No
RESPONSES
eBAY
A vehicle listed for sales on the eBay website.
VEHICLE EBAY ITEM NUMBER/ 224591614339
VEHICLE EBAY DATE/ 2021-08-30
LIEN
A vehicle with a financial ownership interest from a vehicle finance company.
VEHICLE LIEN FROM/ Carmax Auto Finance
VEHICLE LIEN DATE/ 2021-11-18
CRASH
A vehicle involved in an accident. This data feed is no longer active and only reports historical events.
VIN 5FPYK1F51AB001092 was involved in a vehicle crash on 2012-02-17 in the State of CO as reported by ORI CO0350300, Report Number 122364. To view a copy of the Crash Report, please proceed to the following Internet Website: http://docview.us.com
RECALL
Vehicle recall data is pulled from NHTSA and vehicle manufacturers to identify important open recalls. Vehicle recall information is not provided to all users, but only for ORIs that have specifically opted in to receive vehicle recall responses.
NHTSA Unresolved Recall VIN: WP1AB29P56LA65586 Recall #: AKB1 Recalled Component: Replace plastic bushing on the selector lever cable
Please refer to the NHTSA website http://www.nhtsa.gov/recalls or your Dealer with your VIN, there may be one or more open recalls on this vehicle.
MICRODOT
A way to mark engines to identify and discourage fraud. Micro Dot Response:
VIN: WAUZZZ8V4J1000464
Microdot Number: ZARDV00409501
Engine Number: CZE481769
Vehicle Year: 2018
Vehicle Make: AUDI
Vehicle Model: AUDI A3 SEDAN 1.4TFSI 110KW ST
Vehicle Color: Ibis White
If additional assistance is required, Recoveri may be contacted via email for additional assistance at: philip@recoveri.net or rphillips@recoveri.ca
MARKED PARTS
A way to tag vehicle parts to discourage or prevent theft. National Salvage Vehicle Reporting Program (NSVRP) Marked Part
VIN: NM08S7P7XE1147336
Code: NAAB8960
Part: CATALYTIC
Status: REGISTRATION
Status Date: 2021-07-09
CAVEAT
The below caveat is used with any response returned by NVS. This response may contain Lien Holder, NHTSA Recall, and eBay auction data. This is in addition to a second response you will receive via Nlets that will contain Impound, Import/Export, Insurance Theft File, NCIC/CPIC Vehicle Purge Data, Manufacturer's Shipping File, Salvage File, International Index, Auction File, Pre-Inspection File, Vehicle Physical Damage Claim File, and Rental File data.
This information is being provided by National Vehicle Service, NFPC. If you require additional information or assistance, please contact a Law Enforcement Assistant at 866-687-1102.
PLEASE NOTE: The attached information is being provided as a lead only and should be verified before any action is taken by your Agency.
NVS Recoveri Microdot Data
Recoveri.net is a Global Organization that provides Vehicle Component Parts Marking to Vehicle Manufacturers and After Market Vehicle Dealers Worldwide. NVS is the Central Repository for Microdot Data for Law Enforcement access Globally.
Micro Dots are Microscopic Unique Data Codes that are crossed referenced to a Vehicle’s VIN to which the Dots are applied. Subsequently, if a Micro Dot Unique Code is found and queried (NAQ) the Vehicle VIN will be returned with other Vehicle Identifiers. If a VIN is queried (NAQ) and a Micro Dot Code was applied to the Vehicle the Micro Code will be returned with other Identifiers.
If additional assistance is required, Recoveri may be contacted via email for additional assistance at: philip@recoveri.net or rphillips@recoveri.ca in Canada.
Data Format to be supplied to NVS, NFPC
Header: MicrodotNumber, VIN, EngineNumber, Make, Model, Colour, Model, Year
Data: USCORDV001009878, AAVZZZ6RZHU062610, CJZD57913, VOLKSWAGEN, POLO GP 1.2 CL MAN 66K, REFLEX SILVER, 2017
Data Fields (CamelCase)
"MicrodotNumber"
Alpha Numeric
Max 17 Characters, No Minimum
"VIN"
Alpha Numeric
Max 17 Characters, No Minimum
"EngineNumber"
Alpha Numeric
Max 17 Characters, No Minimum
"Make"
Alpha
Max 20 Characters, No Min
"Model"
Alpha Numeric
Max 50 Characters, No Minimum
"Colour"
Alpha
Max 20 Characters, No Minimum
"ModelYear"
Numeric
Max 4
Microdot Decoding: Each set of Microdots has a unique PIN number
Country, State Example
Example Number:
USCORDV00252198
Country Code
US (United States)
State Code
CO (Colorado)
Microdot Manufacturer
RD (Recoveri Dot)
Asset Class
V (Vehicle)
Unique Number
00252198
Country Example
Example Number
ZARDV00252198
Country Code
ZA (South Africa)
Microdot Manufacturer
RD (Recoveri Dot)
Asset Class
V (Vehicle)
Unique Number
00252198
File Sample
Format A comma-separated values (CSV) file stores tabular data (numbers and text) in plain text. Each line of the file is a data record. Each record consists of one or more fields, separated by commas. The use of the comma as a field separator is the source of the name for this file format.
NVS Stolen or Lost Part Data
National Vehicle Service, NFPC, and Locator Technologies, LLC is currently partnering with the National Salvage Vehicle Reporting Program (NSVRP) to facilitate law enforcement agency access to future and current catalytic converter unique code markings. It is anticipated that vehicle manufacturers (OEMs) and aftermarket installers of catalytic converters will be utilizing this unique parts marking system.
This concept is being launched in North America in response to the proliferation of catalytic converter thefts over the past few years. It is anticipated that the marking of this part will reduce the incentive and potential profit related to this type of theft.
Several global catalytic converter manufacturers are currently using the NSVRP. NVS shall be the North American repository for the NSVRP unique codes that will be crossed referenced to the VIN of the vehicle in which it has been installed.
Data Format to be returned by NVS, NFPC
Legacy Code
Translation
NSVRP/
NSVRP Marked status
VIN/
VIN for vehicle.
Code/
Code for the Part.
Part/
The Type of the Part.
Status/
The Status of the Part.
Status Date/
The date the status was entered.
CAVEAT
Caveat on information usage along with the website that can be used to look up additional information.
Locator Technologies, LLC
Locator Technologies, LLC offers a database identifying the legal owner of more than 36 million vehicles. Participants in Locator's lien database include most major captive auto finance companies, including Toyota, Ford, and many others, and most major banks, including Chase, Wells Fargo, and many others. Altogether, more than 3,000 lenders and many insurers participate in Locator's lien database. Locator does not charge law enforcement for access to the database. Query is by a NAQ VIN request on the Nlets system. A query returns the name and contact information of the legal owner of the vehicle associated with the input VIN.
In addition, Locator operates the eimpound.com website. Over a thousand tow yards, municipalities, and other operators of impound lots enter the VINs of vehicles stored on their lots into the eImpound website in order to identify the legal owner of those vehicles. Locator makes the eImpound.com database of impounds available for search at no charge to law enforcement. Query is by VIN on the Nlets system. A query returns the name and contact information of the impound lot holding the vehicle associated with the input VIN.
Locator Technologies, via its eImpound application, will provide a NAR and NIR response message that will include impound and seizure data from throughout Mexico. The Mexico impound and seizure data creates a true North American impound database for all approved law enforcement agencies to use, via Nlets. The Mexican government agencies that provide data for Mexican states include:
-
SSPCM - Secretaría de Seguridad y Protección Ciudadana Municipal - Municipal Secretary of Security and Citizen Protection (Municipal Police)
-
FGE-RV - Fiscal General del Estado - Robo de Vehículos - State Attorney General - Vehicle Theft Unit
-
SINDICATURA (Procuradora) - Office of the Comptroller General
-
FESC - Fuerza Estatal de Seguridad Ciudadana - State Citizen Security Force (State Agents controlling local police agency)
-
GN - Guardia Nacional - National Guard of Mexico
-
ANAM - Agencia Nacional de Aduanas de México - National Customs Agency of Mexico
-
SAT - Servicio de Administración Tributaria - Tax Administration Service
-
FGR - Fiscalía General de la República - Attorney General of the Republic of Mexico
-
Fiscalía - Prosecutors Office
-
SEDENA - Secretaría de la Defensa Nacional - Secretariat of National Defense
-
AMIC - Agencia Ministerial de Investigación Criminal - Ministerial Criminal Investigation Agency
-
FGJCDMX - Fiscalía General de Justicia de la Ciudad de México - Attorney General's Office of Mexico City
-
SSPE - Secretaría de Seguridad Pública del Estado - State Public Security Secretariat
-
OCRA - Oficina Coordinadora de Riesgos Asegurados - Insured Risk Coordination Office
NICB and NCIC Stolen Vehicle Entries
NICB has a mirror image of NCIC's stolen vehicle file. Every stolen vehicle entered on NCIC will be passed to NICB by NCIC. NICB will enter this record on their file and interrogate Impound (last 60 days entries), Export, Auction and International Index Files.
NICB Query / Response
NICB provides automated access to twelve different files. These files may be accessed via two distinct types of inquiries, as shown in the table below:
File Name
Access Query
Export File
NIQ
Impound File
NIQ
Salvage File
NAQ
Key Code transaction File
NAQ
OEM Shipping File
NAQ
NCIC Purge File
NAQ
Lien
NAQ
Rental Fleet File
NAQ
Vehicle Lien Holder File
NAQ
Vehicle Claim File
NAQ
NCIC Inactive File
NAQ
Key Code Request
NAQ
Note: Export files returned are historic files prior to August 2016).
Impound/Export File Query (NIQ)
This transaction interrogates the NICB Impound and Export Files only. (Note: Export files returned are historic files prior to August 2016.)
Impound responses indicate that the vehicle has been impounded but does not tell whether or not the vehicle was claimed or remains on the lot.
An Export File response indicates that a vehicle has been exported out of the country, but it does not indicate if the vehicle has been returned to the country.
Impound / Export File Query Requirements (NIQ)
- Destination Code for NICB queries is "NA".
- Impound records will only be returned on an "NIQ" if the date of impound is less than 60 days from the date of the inquiry.
- Access to these files is for investigative purposes only.
- Users should not program their computers to automatically send inquiries to these files whenever an inquiry is sent to either the NCIC stolen vehicle file or state vehicle registration files.
- If no information is found on any of the twelve NICB files the following message will be displayed: NO RECORD NICB.
Impound File Response (NIR)
Impound records will only be returned on an "NIQ" if the date of impound is less than 60 days from the date of the inquiry.
Impound responses indicate that the vehicle has been impounded but does not tell whether or not the vehicle was claimed or remains in the lot.
Explanation of Fields:
Entry
Translation
ORI OF IMPOUNDING AGENCY/
The nine-digit identifier for the place of recovery or
impound.
CASE NUMBER/
Case number assigned by the law enforcement agency
that holds the theft report.
DATE OF IMPOUND/
Date of recovery/impound (ccyy-mm-dd).
POUND/
Name of impounding lot.
VMA/
The vehicle make as encoded in NCIC supplied tables.
VMO/
The vehicle model of impounded vehicle.
VYR/
Last two or four digits of the model year of the vehicle.
VST/
The vehicle type as encoded in NICB tables.
LIC/
License number of impounded vehicle.
LIS/
The state in which the vehicle is licensed.
LIY/
The license year.
LIT/
The type of license issued.
MISC/
Miscellaneous information.
POUND INV #/
Invoice number assigned by the impounding agency.
POUND PHONE/
The phone number of the impounding lot.
NY DERELICT/
Indicates whether or not the vehicle was impounded under the New York Derelict program.
Export File Response (NIR)
Export responses indicate that the vehicle has been exported out of the country, but does not indicate if the vehicle has been returned to the country. (Note: Export files returned are historic files prior to August 2016).
Explanation of Fields:
Entry
Translation
VYR/
Four digits of the model year of the vehicle
VMA/
The vehicle make as encoded in NCIC supplied tables
DATE OF EXPORT/
Date of export (ccyy-mm-dd)
DESTINATION/
Destination of export
Data Codes / Field Requirements
This transaction interrogates the NICB Impound and Export files only. Impound records will only be returned on an "NIQ" if the date of impound is less than 60 days from the date of the inquiry.
XML Tag:
Legacy Prefix:
Field Size:
Data Requirements:
Translation:
<j:VehicleID>
VIN/
Max.
20
Alphanumeric
VIN for vehicle (no period after
last field in Native inquiry)
All Files Inquiries (NAQ) and Responses (NAR)
This transaction interrogates all available NICB, NVS and OCRA (Mexican Stolen) files with one exception:
- If only a partial VIN is available, the user may submit the last 8 characters of the VIN. In order to identify the VIN as partial to NICB the user MUST preface the partial VIN by the word "PARTIAL".
- For example, a partial VIN with the year 1990 would look like this: VIN/PARTIAL24657490. Note that there is no space or separator between the word "PARTIAL" and the eight-character VIN.
- When a partial VIN search is requested only the Manufacturers Shipping File will be searched.
The possible queries/responses (NAQ/NAR) are described below. If NICB has no information for a particular field, the field header will not appear on the response.
OEM Shipping File Query (NAQ) / Response (NAR)
Shipping responses indicate to whom, when, and where a vehicle has been shipped.
Shipping & Assembly Status Fields
Some manufacturers provide NICB with the status of vehicles which have special circumstances pertaining to them. NICB then places a status condition into the status field. NICB may or may not have additional information regarding a status condition. Therefore, if a vehicle has a status condition, NICB should be contacted. Below is a list of status conditions and their definitions:
CONDITION
DEFINITION
UNDEFINED
The situation about the vehicle or VIN plate is not clearly defined.
UNUSED
The VIN plate and its embossed or stamped number will not be installed or assigned to a vehicle.
STOLEN FROM LOT
The vehicle was stolen from a factory or dealer lot.
DESTROYED
The vehicle has been completely destroyed.
SCRAPPED
The vehicle is unusable.
INCORRECT
The VIN number found on the vehicle is incorrect. This number does not conform to the Federal Motor Vehicle Standard.
STAMPING ERROR
Hidden numbers found on the vehicle, i.e., engine, transmission and/or chassis numbers are not correct. This situation relates to domestic built vehicles which denote a VIN derivative stamped, embossed, or labeled on component parts.
STOLEN PLATE
Manufacturer advises that only the VIN plate was stolen.
FLOOD DAMAGED
The vehicle has had water damage and is not to be sold.
UNSCRAPPED
The vehicle previously reported as a scrapped vehicle has been repaired and is being sold.
FIRE DAMAGED
The vehicle is reported as having fire damage and is not to be sold.
REPLACEMENT
Replacement VIN plate - The vehicle's original VIN plate was damaged or is missing and a replacement plate was issued by the manufacturer. Replacement Parts - The vehicle's component part has been replaced and the part has a new number.
DONATED VEHICLE
The vehicle was donated and removed from commerce.
TEST VEHICLE
The vehicle is used for testing purposes and is not to be sold.
DATE
The date in which the vehicle was shipped (ccyy-mm-dd).
DEALER NAME
The name of the dealership that the vehicle was shipped to.
DEALER CODE
The dealer code supplied by the dealer.
DEALER CITY, STATE
The city and state where the dealer is located.
PHONE
The phone number for the dealer.
If NICB has no information for a particular field, the field header will not appear on the response.
Salvage File Query (NAQ) / Response (NAR)
Salvage responses indicate that the vehicle has been damaged (cause of loss) and what the cash value was of the vehicle prior to the loss, the received value, and the appraised value.
Salvage File Response
Explanation of Fields:
Legacy Code
Translation
VYR/
The last two digits of the model year of the vehicle.
VMA/
The vehicle make as encoded in NCIC supplied tables.
DATE OF SALVAGE/
Date of salvage (ccyy-mm-dd)
CAUSE OF CLAIM/LOSS/
Cause of claim or loss.
INSURANCE COMPANY/
Name of insurance company.
INSURANCE COMPANY ADDRESS/
City and state where insurance company is located.
INSURANCE COMPANY PHONE/
Phone number of insurance company.
CLAIM NUMBER/
Claim number of insurance company.
ACTUAL CASH VALUE/
Actual cash value prior to loss.
RECEIVED VALUE/
Dollar amount insured received for loss.
APPRAISED VALUE/
Appraised value at the time of loss.
Vehicle Claims File Query (NAQ) / Response (NAR)
Vehicle claim responses contain information on physical damage to a vehicle. After the insurance adjuster or appraiser files their report, a copy is provided to a vendor used specifically for physical damage estimates. They in turn process the claim and forward it to NICB. By doing this, it will raise a red flag to the appraiser if a claim has been duplicated.
Vehicle Claims File Response
Explanation of field entries:
Entry
Translation
MEMBER COMPANY/
The name of the company that reported the claim.
CLAIM NUMBER/
The number assigned by the insurance company.
INS PHONE/
The telephone number of the filing insurance company office.
IMPACT POINT/
The initial impact point of the vehicle according to the filed claim.
MILEAGE/
The mileage at the time of the accident.
Rental File Query (NAQ) / Response (NAR)
Several rental car agencies provide and maintain a complete inventory on the NICB system. When an impound or export is processed, it is automatically checked against this file. To qualify for entry on the NICB file, the vehicle must be added to a fleet, missing, never returned, located or taken out of a fleet.
Rental Fleet File Response
Explanation of field entries:
Legacy Code
Translation
RENTAL COMP/
The name of the rental company
RENTAL REFERENCE #/
The rental company's file #
ACTIVITY DATE/
The date last action was taken on vehicle (ccyy-mm-dd)
ACTIVITY REASON/
The reason the vehicle is on file.
NAME/
The name of the customer that rented the vehicle
ADDR/
The address of the customer
VYR/
Vehicle year (4 characters)
VMA/
The vehicle make as encoded in NCIC supplied tables
VST/
The vehicle style
ODOMETER/
The odometer reading at time of activity.
NCIC Purge/Inactive Query (NAQ) / Response (NAR)
NICB receives theft records from its member companies. While NCIC and CPIC active thefts are not available to law enforcement through NICB, member company thefts, both active and inactive, are displayed when querying NICB by VIN. This allows an agency to deal directly with the member company when appropriate. Member companies are Insurance companies licensed in any of the 50 states, as well as auto rental companies, auto finance companies, auto auctions and self-insured entities.
The recovery information mirrors the theft record except that vehicle recovery information is also displayed.
NCIC Purge/Inactive Response
Explanation of Fields:
Legacy Code
Translation
CONDITION OF RECOVERY/
Condition of vehicle at time of recovery
RECOVERING ORI/
The 9 digit identifier of the recovering agency.
REPORTING ORI/
The 9 digit identifier of the reporting agency.
Vehicle Lien Holder Query (NAQ) / Response (NAR)
The NICB Lien record indicates that a finance company that is an Associate Member of NICB has an interest in a VIN. The Lien record will return a match containing the name of the lienholder that has an active lien on record with NICB.
LIEN RECORD INDICATOR*
LIEN HOLDER/ALLY FINANCIAL, INC
FOR ANY QUESTIONS PLEASE CONTACT NICB 847-544-7002
Key code Transaction (NAQ) / Response (NAR)
The NICB Key Code record will return a match in which a key code and/or an immobilizer reset has been requested of the vehicle manufacturer, by a registered locksmith (Non-OEM) or dealer service center (OEM). The NICB Key Code Record match will contain the date NICB received the key code, OEM type (OEM or Non-OEM), and a transaction type. The 3 transaction types are: Key Code Request, Immobilizer Reset Request, or Key Code and Immobilizer Reset Request. Non-OEM transactions will also contain a Transaction ID number and a Locksmith ID number.
VEHICLE KEY CODE REQUEST*
DATE/ 01/04/2018 NON-OEM/KEY CODE AND IMMOBILIZER RESET REQUEST
TRANSID/GM-18003003707 LSID/43Y22RNZ
FOR ANY QUESTIONS PLEASE CONTACT NICB 847-544-7002
NCIC / CPIC Canceled Record Query (NAQ) / Response (NAR)
NICB maintains NCIC canceled records online dating back to 1972. Rather than asking for an off-line search of NCIC records, a query to NICB provides an immediate response.
Canadian Police Information Centre (CPIC) canceled records date back to 1996. Both NCIC and CPIC have authorized the release of canceled records by NICB.
Help File
NICB maintains a HELP file. It may be accessed by sending an "AM" message to NAADMHELP.
More information on help files can be located in Help File Transactions.
Query Field Requirements
The following are used to inquire upon the vehicle identification number.
XML Tag:
Legacy Prefix:
Field Size:
Data Requirements:
Translation:
<n2:NLETSInquiryData>
<nc:Vehicle>
<nc:VehicleIdentification>
<nc:IdentificationID>
VIN/
Max. 20
Alphanumeric
VIN for vehicle identification number (no period after last field in Native query).
NICB Impound Program Adds, Cancels and Modifies
States may enter impound records into the NICB Impound file via Nlets using the fixed format below (NEI).
At NICB, in addition to being added to their Impound file, the VIN will also be compared to the NICB theft file. If a matching record is found, the hit is forwarded to the proper NICB division for processing. The entering agency will be contacted.
All new theft entries are also checked against the Impound file. The impound records will be maintained and returned by NICB for a period of 60 days from the date received.
States also have the capability to cancel or modify their existing record.
- The modify transaction is normally used if a mistake was made in the entry process.
- The cancel transaction is used when the agency wishes to remove the record from the impound file.
Formats for these messages, along with NICB acknowledgment messages may be found below.
Add Impound Record (NEI)
This transaction adds a record to the NICB impound file.
When the impound record is successfully entered you will receive an acknowledgment message from NICB.
If an error is made NICB will return an error message and the complete text of the entry.
If there is a duplicate record on file you will receive a message from NICB noting the duplicate.
The required fields are described below. The optional entries follow the required entries.
XML Tag:
Legacy Entry:
Field Size:
Data Requirements:
Translation:
<j:VehicleID>
VIN/
Max. 20
Alphanumeric
VIN for vehicle.
<j:OrganizationORIID>
ORI/
9
Alphanumeric
ORI of impounding agency.
<n:CaseID>
OCA/
20
Alphanumeric
Case # (no special characters).
<n:ImpoundDate>
DOI/
8
ccyy-mm-dd
Date vehicle was impounded.
<j:ContactOrganzationName>
PND/
24
See NCIC Manual
Name of Pound holding vehicle.
Optional Entries
<j:VehicleMakeCode>
VMA/
2-4
See NCIC Manual
Vehicle Make
<j:VehicleModelCode>
VMO/
4
See NCIC Manual
Vehicle Model
<j:VehicleModelYearDate>
VYR/
4
ccyy
Vehicle Year
<j:VehicleStyleCode>
VST/
2
See NCIC Manual
Vehicle Style
<j:VehicleLicensePlateID>
LIC/
1-10
See NCIC Manual
License #
<j:IDIssuingAuthorityText
LIS/
2
See NCIC Manual
License State
<j:IDExpirationDate
LIY/
4
See NCIC Manual
License Year
<j:VehicleRegistrationPlateTypeCode>
LIT/
2
See NCIC Manual
License Type
<n:Miscellaneous>
MSC/
42
Free format
Free format miscellaneous field
<n:PoundInventoryID>
INV/
12
Alphanumeric
Pounds Inventory #
<j:ContactTelephoneNumber>
PHO/
10
Numeric
Phone # of Pound
<n:NewYorkDerelict>
DER/
1
Y
Fixed field of "Y" if a New York Derelict. (Note: Last field in Legacy message must not be followed by a period.)
Modify Impound Record (NUI)
To modify a field(s) in an existing impound record the user must include the NICB file number and the impound ORI on the record. If either of these don't match, the update will be rejected.
- To add a field, place the new data in the field after the prefix identifier.
- To delete a field, place an asterisk after the field prefix.
When the impound record is successfully modified you will receive an acknowledgment message from NICB with a unique message key. Below is the format for the Modify Impound Record transaction.
The unique NICB impound record number ("FIL") and the impounding agency ORI ("ORI") fields are required and may not be updated in any way.
XML Tag:
Legacy Entry:
Field Size:
Data Requirements:
Translation:
<j:PropertyFederalID>
FIL/
11
See NCIC manual
Unique NICB impound record number
<j:OrganizationORIID>
ORI/
9
Alpha/numeric
ORI of impounding agency
These data fields are required but may be modified:
XML Tag:
Legacy Entry:
Field Size:
Data Requirements:
Translation:
<n:CaseID>
OCA/
20
See NCIC Manual.
Case # (no special characters).
<n:ImpoundDate>
DOI/
8
ccyy-mm-dd
Date vehicle was impounded.
<j:ContactOrganzationName>
PND/
24
See NCIC Manual.
Name of Pound holding vehicle
These fields may be modified, added or deleted:
XML Tag:
Legacy Entry:
Field Size:
Data Requirements:
Translation:
<j:VehicleMakeCode>
VMA/
2-4
See NCIC Manual.
Vehicle Make
<j:VehicleModelCode>
VMO/
3
See NCIC Manual.
Vehicle Model
<j:VehicleModelYearDate>
VYR/
4
See NCIC Manual.
Vehicle Year
<j:VehicleStyleCode>
VST/
2
See NCIC Manual.
Vehicle Style
<j:VehicleLicensePlateID>
<j:ID>
LIC/
1-10
Alphanumeric
License #
<j:IDIssuingAuthorityText>
LIS/
2
See NCIC Manual.
License State
<j:IDExpirationDate>
LIY/
4
See NCIC Manual.
License Year
<j:VehicleRegistrationPlateTypeCode>
LIT/
2
See NCIC Manual.
License Type
<n:Miscellaneous>
MSC/
42
Free text
Free format miscellaneous field
<n:PoundInventoryID>
INV/
12
See NCIC Manual.
Pounds Inventory #
<j:ContactTelephoneNumber>
PHO/
10
Numeric
Phone # of Pound
<n:NewYorkDerelict>
DER/
1
Y
Fixed field of "Y" if a New York Derelict (Note: last field must not be followed by a period)
Cancel Impound Record (NCI)
This transaction will cancel an impound record on the NICB Impound file. A cancel should only be conducted if the record was entered in error. Do not cancel a record if the owner has claimed the vehicle.
When the impound record has been successfully canceled you will receive an acknowledgment message from NICB with a unique message key.
IMPOUND RECORD CANCELED
Below is the format for the cancel impound transaction.
XML Tag:
Legacy Entry:
Field Size:
Data Requirements:
Translation:
<j:VehicleID>
VIN/
Max. 20
Alphanumeric
VIN for vehicle
<j:PropertyFederalID>
FIL/
11
Numeric
NICB file number assigned to each impound record.
NVS Stolen Part Query (NAQ with PID)
This transaction interrogates the NVS North American Repository for the National Salvage Vehicle Reporting Program (NSVRP) unique codes.
Data Codes / Field Requirements
XML Tag:
Legacy Prefix:
Field Size:
Data Requirements:
Translation:
<n2:NLETSInquiryData>
<n2:PartIdentification>
<nc:IdentificationID>
PID/
Max. 20
Alphanumeric
PID for Part identification number (no period after last field in Native query).