General Information - Snowmobile Registration Transactions (SQ/SR)

Snowmobile Registration Transactions (SQ/SR)

This section describes how to access out-of-state snowmobile registration information by sending a query through Nlets to a state by snowmobile registration number, snowmobile vehicle identification number, or name and date of birth.

Note: Inquiries on name may result in multiple hits. A state may choose to return a hit list of names and abbreviated information. A selection and second inquiry would then have to be made. Procedures for making this second inquiry should be stated in the multiple hit response (i.e. "SELECT AND SEND IN REGISTRATION NUMBER").

This section provides an overview and details regarding the Snowmobile Registration Query by Snowmobile Registration Number, Snowmobile VIN or Name and Date of Birth to a state (SQ), and the corresponding Snowmobile Registration Response (SR).

Overview

To send a Snowmobile Registration Query (SQ), a user must enter the Snowmobile Registration Number, Snowmobile VIN, or Name and Date of Birth. Positive Snowmobile Registration Responses (SR) may contain the registration number, expiration date, VIN, owner's name, date of birth, snowmobile color, year built, and power.

Users should recognize that, although Nlets supports these three types of inquiries, states might not always be able to do so (particularly on name and DOB).

Other possible responses to a query are:

NOT ON FILE
TEMPORARILY UNAVAILABLE
USER DOES NOT RESPOND TO MESSAGE TYPE ' Nlets WILL NOT FORWARD TO XX (where XX = two character user code)

Query Requirements

Each Registration Query (SQ) can be sent to up to five state codes.
All inquiries are in a fixed format.
Codes used as input and/or output are generally in the NCIC format, although certain changes have been made to improve the readability of the responses.

Query Notes

If a state wishes to request registration information it should, without exception, utilize the Nlets query formats. Usage should not be contingent on whether a destination state has an automated database on-line.
Information within each inquiry provides the destination point with all information necessary to reply.
Administrative Messages should not be used in place of Nlets Snowmobile Registration Query formats unless there is additional information required that was not included in the reply.

Query Help

To obtain explanatory or supplementary information on a state's snowmobile registration files, a user may send an Administrative Message (AM) to
xxSNOW000 (where xx = 2 character state code)

A user also may determine who is providing automated responses to SQ inquiries and who has HELP files by sending an AM to
"xxBASHELP" (where xx= 2-character state code).

More information on help files can be located in Help File Transactions.

Data Codes

Codes used as input and/or output in the snowmobile registration query/response generally match NCIC formats and content. Please refer to Part II of your NCIC Manual for code translation and instruction.
If a state cannot conform to the NCIC codes with regard to snowmobile make and snowmobile model, an easily understandable notation may be substituted.

Snowmobile Registration Query (SQ)

The table that follows describes requirements for Snowmobile Registration Queries (SQ).

To send a Snowmobile Registration Query (SQ), enter the following after the standard header:

NIEM Legacy
Prefix Field
Size Data
Requirements Translation

  <nc:ConveyanceRegistrationPlateIdentification>
    <nc:IdentificationID>
  </nc:ConveyanceRegistrationPlateIdentification>

REG/ 10 Alphanumeric Snowmobile
registration number OR

  <nc:VehicleIdentification>
    <nc:IdentificationID>
  </nc:VehicleIdentification>

VIN/ 20 Alphanumeric Snowmobile

Vehicle Identification

Number OR

  <nc:PersonBirthDate>
    <nc:Date>
  </nc:PersonBirthDate>

DOB/ 8 ccyy-mm-dd Date of birth

<j:PropertyOwner.Person>
  <nc:PersonName>
    <nc:PersonGivenName>
    <nc:PersonMiddleName>
    <nc:PersonSurName>
    <nc:PersonFullName>
  </nc:PersonName>

NAM/ Max.
30 Alphanumeric Name of owner

Snowmobile Registration Response (SR)

A guideline for snowmobile registration responses is provided herein but adherence is not a prerequisite for participation in this program.

If the inquiry was processed and there was no information on file, a "no record" message is returned.
For negative responses, a standard Nlets message (i.e., NOT ON FILE, FILE NOT AVAILABLE) should be used, followed by the data element used in the inquiry.
Participating states that come up with multiple hits based on a single response are encouraged to utilize abridged or "index" response lists. The inquirer could then examine the list and make a second inquiry on exact registration number.
If there are too many index records for a single response, the state may send any part of the list. The inquirer would then have the option of requesting the remainder of the information or terminating the message.
Specific state-unique instructions should be provided within the index responses.

Note: The formats presented in this section assume that the response to a snowmobile registration inquiry is via on-line direct interface database. A state that is unable to meet this format may return the information in a different format providing it is possible to translate it by an out-of-state recipient.