General Information - Parole, Probation, Corrections Transactions (PPQ/PPR, PBQ/PBR, PCQ/PCR, PAQ/PAR & CPQ/CPR)

Parole, Probation, Corrections Transactions (PPQ/PPR, PBQ/PBR, PCQ/PCR, PAQ/PAR & CPQ/CPR)

This section describes how an agency may request out-of-state parole, probation or corrections (PPC) information by using five types of queries:

Query: Description: PPQ Used to access parole information from a state. PBQ Used to access probation information from a state. PCQ Used to access corrections information from a state. PAQ Used to interrogate all three of these files within a state: PPQ, PCQ, PBQ. CPQ Used to access corrections photo information from a state.

Parole, Probation, Corrections Queries

This section provides an overview and details regarding the Parole, Probation, and Corrections Query using one of five different indices: Name/DOB/Sex, State ID Number (SID), FBI Number (FBI), Social Security Number (SOC) or Miscellaneous Number (MNU) to a state and the corresponding Responses (Parole > PPR; Probation > PBR, Corrections > PCR, and an inquiry on all three > PAR).

Note: The CPQ/CPR message key is only supported in the XML format.

Overview

To send a Parole (PPQ), Probation (PBQ) or Corrections (PCQ) Query or a query on all three files (PAQ), a user must enter one of five different indices: Name/Date of Birth/Sex, State ID Number (SID), FBI Number (FBI), Social Security Number (SOC) or Miscellaneous Number (MNU). See the "Query" box below.

If no information is available, the state will return a "no record" message.

Note: It is important to recognize that some states will not be able to respond to a Parole (PPQ), Probation (PBQ), Corrections (PCQ) Query or a query on all three files (PAQ). Nlets has set up an exception table and upon state request, Nlets will not forward these requests to a state.

If a user requires a corrections photo, the CPQ message key should be used.

Query Requirements

Note: Only criminal justice agencies authorized to access criminal records will be allowed to submit these types of messages to Nlets.

Some states treat this type of information as criminal history and some do not. Therefore, inclusion of the purpose code and attention fields is optional.
If a state does not require the PUR and ATN fields and the Parole, Probation or Corrections inquiry includes them, the state should ignore these fields and process the inquiry normally. The state HELP files should include information on this.
It is not required that a state provide an automated response to a Parole, Probation, or Corrections query. If a manual response is forthcoming, however, the state should generate a message notifying the inquirer of this fact.
Some states may not support a Parole, Probation or Corrections file. Nlets will reject the inquiry if a state does not support the file.
All Parole, Probation and Corrections inquiries should be answered by the matching response message type.

Query Help

There are HELP files created for each state that will provide details regarding access, availability, and any idiosyncrasies of a state.

More information on help files can be located in Help File Transactions.

Parole, Probation and Corrections Inquiries

Records may be requested using one of five different indices: Name/DOB/Sex, State ID Number (SID), FBI Number (FBI), Social Security Number (SOC) or Miscellaneous Number (MNU). Only one set may be used per inquiry. In other words if an inquiry is made on the social security number, the user cannot include other fields in the inquiry.

The purpose code (PUR) and attention field (ATN) are optional. If they are included, they must be the first two fields in the inquiry. Trailing spaces should be eliminated in all data fields.

The NCIC/Nlets purpose codes are located in Section 1.6 of the Introduction Page.

The following table describes the field requirements for Parole, Probation and Corrections queries.

XML Tag: Legacy
Prefix: Field Size: Data Requirements: Translation:

<n2:PurposeCode>

PUR/ 1 Single character
code Purpose code (C, F, E, D, J or S)

See Introduction Page

for more information.

<n2:Attention>

ATN/ Max 30 See NCIC Manual Attention (optional)

<nc:PersonName>
  <nc:PersonFullName>
</nc:PersonName>

NAM/ Max 30 Alpha Characters Name

<nc:PersonBirthDate>
  <nc:Date>
</nc:PersonBirthDate>

DOB/ 8 ccyy-mm-dd Date of Birth

<nc:PersonSexCode>

SEX/ 1 M, F or U Sex

<j:PersonStateFingerprintIdentification>
  </nc:IdentificationID>
</j:PersonStateFingerprintIdentification>

SID/ 10 See NCIC Manual State ID#

<j:PersonFBIIdentification>
  </nc:IdentificationID>
</j:PersonFBIIdentification>

FBI/ 9 See NCIC Manual FBI number

<j:PersonSSNIdentifcation>
  </nc:IdentificationID>
</j:PersonSSNIdentification>

SOC/ 15 See NCIC Manual Social Security #

<nc:PersonOtherIdentification>
  </nc:IdentificationID>
</nc:PersonOtherIdentification>

MNU/ 15 See NCIC Manual Miscellaneous #

Parole, Probation, and Corrections Responses

A PPR must be used to respond to a PPQ inquiry. A PBR must be used to respond to a PBQ inquiry. A PCR must be used to respond to a PCQ inquiry. A PAR must be used to respond to a PAQ inquiry. A CPR must be used to respond to a CPQ inquiry.

Nlets will not dictate response formats.
States should utilize their state formats in the responses. Responses should be understandable. If there are codes or other state-specific information that may be difficult for an out-of-state reader to understand, this information should be included in the HELP file
For states that have not yet decided on a response format, NCIC 2000 response guidelines should be utilized when possible.